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Unclaimed Payroll Check Policy

University payroll dates for students, faculty, and staff are designated as follows:

Semi-monthly Payroll (Students) = last working day of each month and the 15th of each month

Monthly Payroll (Faculty/Staff) = 1st working day of each month

Payroll checks are available for pick-up at the Student Business Services-Cash Operations Office on each of the scheduled payroll dates. After 30 days, the payroll checks are mailed to the address on file with the university’s financial system (SAP). It is important the most current address is updated in SAP to ensure checks are received at the appropriate address.

Payroll checks returned to the university as undelivered or checks that are not cashed, will be reviewed every 30 days and an effort will be made to contact the employee via e-mail, phone, and the employing department.

After one year, and all efforts are exhausted with no response, the payroll checks will be considered unclaimed and turned over to the State of Texas Comptroller’s Office.